Illinois Natural History Survey - University of Illinois

Vehicle Use

 It is possible to rent a vehicle from INHS, University of Illinois motor pool, an off-campus agency, or be reimbursed for mileage when using a personal vehicle.

INHS fleet

First choice if we have a vehicle available that fits your needs. Note you are responsible for it being clean and filled with gas upon return.

Policies and guidelines, including rates, location information, maintenance/repair, tolls, and accidents)

INHS Driver approval form (return to Angela Young, 1004 Forbes, or Erica Hanson, 1006 Forbes)

Department Driver approval form (return to Angela Young, 1004 Forbes, or Erica Hanson, 1006 Forbes); be sure to note if you want access to the short term vehicle reservation database.

Short term vehicle reservation database (less than 14 consecutive days)

Long term vehicle request form (14 or more consecutive days)

Cancellation of use form

University of Illinois motor pool

Policies and guidelines

How to reserve, pickup and return a UI motor pool vehicle

Department Driver approval form (return to Angela Young, 1004 Forbes, or Erica Hanson, 1006 Forbes)

Reservation form

Rental from off-campus agency

University of Illinois has contracts with National and Enterprise, so use these vendors. See https://www.obfs.uillinois.edu/travel/car-rental/ for guidelines and instructions. You can use a TCard for vehicle rental.

Reimbursement for personal use

Use the personal vehicle mileage log if your trip involves multiple stops. The reimbursement mileage rate changes annually (see https://www.obfs.uillinois.edu/travel/passenger-vehicles/). Mileage covers both gas and wear and tear on your vehicle, so there is no need to keep gas receipts. Reimbursement is processed using the TEM system; be sure to clarify why you made several stops, if applicable.

Last updated October 14, 2015; contact Wendy Harris, wgharris@illinois.edu with suggested changes



Illinois Natural History Survey

1816 South Oak Street, MC 652
Champaign, IL 61820
217-333-6880
cms@inhs.illinois.edu

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For permissions information, contact the Illinois Natural History Survey.

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